EVENT POLICIES
The information provided below is provided to help answer many commonly asked questions rgearding our banquet policies. All Capital City Country Club official event & banquet policies can be found within the pdf file located here :
Banquet Room Occupancy
Our dining/banquet facility can comfortably accommodate a maximum of approximately 300 guests. We may comfortably seat up to 250 guests. The Capital City Country Club facility, as a whole, is composed of three smaller ballrooms. Depending on the needs of the function, guests may opt to use one, two, or all three rooms simultaneously. While each room provides its own unique comforts, all three rooms may be seamlessly used at once if needed. Below are the names of each ballroom and the approximate number of guests they can comfortably accommodate.
*Please keep in mind: The number of guests we are able to accommodate may change as a result of your events’ design & spatial layout.
Decorations
Capital City Country Club does permit guests to bring in their own decorations. HOWEVER, Decorations involving the use of tacks, nails, paint, staples or any other means will NOT be permitted. Confetti, glitter or rice will not be permitted. There will be an additional fee for any damage and extra clean up that may be necessary.
Pre-Event Policies
So that we may provide you with a better experience, an estimated number of guests must be given when the function is booked. A guaranteed number of attendees must be received no later than seventy-two (72) hours in advance of the event. The menu for all events must be finalized two weeks in advance of the scheduled event. Full payment is also due 2 weeks in advance of the scheduled event.
Event Deposit & Date Garantee
All functions require a deposit at the time of booking the event. The deposit is non-refundable unless written notice of your intent to cancel is received no less than 90 days in advance. If there is no damage or excessive breakage of glassware and/or china during the event or while decorating for the function, this deposit will be deducted from the final Banquet Event Order.
Food & Beverage Policy
All food and beverage must be provided by Capital City Country Club and must be consumed on the premises. Outside catering companies will not be permitted . Due to the availability of certain food and beverage items, prices cannot be guaranteed more than ninety days in advance. Furthermore, guests may not remove any food or beverage from the premises due to license and insurance restrictions. Arrangements for any special dietary substitutions must be made in advance.
Bar Services & Alcoholic Beverages Policy
All state laws pertaining to alcohol will be enforced. All alcoholic beverages must be purchased from Capital City Country Club and consumed on the premises. A minimum of 50 guests are required to set up a Bar. The Beverage prices listed in the menu include a bartender for 150 guests. Additional bartenders are available for an hourly fee at the customer’s request. Service personnel will provide bar service from our main bar if there are less than 50 guests. There is a minimum sales charge for cash bar set ups.
Cancellation Policy (Please Read)
Cancellations must be made at least 14 days prior to your event for a full refund of the deposit. For any cancellations made 14 days or less prior, the deposit will be forfeited. No refunds will be given for December reservations due to high demand. Cancellation within 72 hours of the event also requires payment for 25% of food costs.
Smoke Free Environment
As required by FL State Law, Smoking is permitted outside only.
If you still have questions or concerns, we are happy to assist you. Feel free to contact us at:
PHONE: 850.222.0419
E-MAIL: chris@capitalcitycc.com
